How to set up a wireless printer

01 July 2015

Setting up wireless printing can seem confusing. Our useful guide can help you set up your wireless printer to your router with ease.



Wireless printers are becoming more and more popular, and for good reason. A wireless printer allows you to print from any device, even at a distance.

To use a wireless printer, you will need a WiFi connection – which means you’ll need to buy a wireless router if you don’t already have one. Once your printer and router are connected and turned on, you can then set up a connection with your PC, laptop and/or other WiFi-connected devices.

You can set up a wireless printer in one of three ways:

  • If you have a compatible printer and router, you can use WPS (Wireless Protected Setup). You will find it on your printer’s network menu. Choose that option and then all you have to do is press the WPS buttons on the printer and router when prompted.

  • WiFi auto-connect is available on some printers. If your computer is already connected to a WiFi network, the printer will scan the network until it finds your computer. Then it will establish a connection with your computer and you can print anything you like at the touch of a button.

  • You may need to enter a network key or PIN number to connect with your printer if WPS or WiFi auto-connect is not available. You will find the network key in the documents that came with your wireless router. You will need to enter the series of letters and numbers into your printer using the function keys to establish the connection between the router and printer.

The CD that comes with your wireless printer will guide you through all the steps.

Troubleshooting setup problems

During the setup process, you may be prompted to enter your network username and/or password. If you don’t know them, don’t panic. Here’s how to find them:

  • On Windows, find the wireless icon on the system tray at the bottom of the screen. Left click that and find your connection. Right click on your connection, choose “Properties” and click the “Show characters” box to reveal your network key.

  • On an Apple Mac, click on Go on the menu at the top of the screen, then click on “Utilities”. In the window that appears, select “Keychain Access”. A new window should appear, from which you click on Passwords from the menu on the left. Find your connection and choose to show the password. 

If something goes wrong, make sure your printer and router are plugged in and turned on. Then start the setup procedure from the beginning again. If prompted to enter a network key, PIN number or password, make sure you enter it correctly. Letters may be case-sensitive, so if you see a capital letter, remember to capitalise.

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The material is for general information only and does not constitute investment, tax, legal, medical or other form of advice. You should not rely on this information to make (or refrain from making) any decisions. Always obtain independent, professional advice for your own particular situation.